CSSP – Contractor Site Safety Program

Once setup, you can build a CSSP in minutes, rather than hours.

A CSSP, or Contractor Site Safety Program, is a popular term in Many Middle Eastern and American countries, and is part of your company’s HSE Health & Safety Management Program. It is more detailed than a SSSP.

The information contained must only refer to the activities of that project only.

With Zardcos Software you can build the content to your requirements. Our versatile indexing system allow you to do this. (Suggest see the video on Custom indexes). A Standard CSSP index is included – which allows you to use it, edit it, or build your own.

screenshot safety file software

About the content

The regulations do not tell us what a Health and Safety File must look like, so we have built Zardocs around what is considered ‘common practice’ – we provide all the documents commonly used, as well as many that are used for different activities.

These documents will assist you in keeping details up-to-date and relevant.

screenshot safety file software
screenshot safety file software

Zardocs CSSP Modules

Discover Zardocs’s Health and Safety File modules with over 500 customizable templates to choose from.

Our templates are tailored to meet the specific needs of your activity, ensuring you only select the documents that are relevant to your project.

Our team is available to guide you every step of the way, ensuring you have the right templates for your project.

Project Documents

Below is a typical CSSP list of documents:

  • Job title and scope of works
  • Site maps
  • Safety policies
  • Company organisation and reporting structure
  • Site management teams with CV
  • Responsibility and appointments of site management team
  • Job skills competency and trainign matrix
  • Safety competence and training matrix
  • Safety training program
  • Safety training table
  • Course lists with content
  • Job skills course detail
  • Job skills competency program
  • Job skills course list and detail
  • Activites requiring client approved certification
  • Sub-contractor lists
  • management of sub-contractors
  • Procedures
  • Health and safety management plan
  • behavioural observation procedures
  • Site safety instructions
  • Safety meeting procedures
  • Safety work procedure review process
  • Safety recommendation procedures
  • Site safety incentives program
  • Disciplainary actions program
  • Safety appreciation evaluation – workers
  • Safety appreciation evaluation – safety personnel
  • Awards and acknowledgement certificates
  • Hazard Identification procedure – HIP
  • JSA, T/A, SWMS
  • Task specific risk assessment
  • Heat stress evaluation
  • Waste management plan
  • Hazardous substances management
  • Safety procedures
  • PPE requirement and policy
  • Permits to work procedure
  • Respiratory protection
  • LOTO – Lock Out Tag Out
  • Emergency response
  • Process for complying with client procedures
  • Emergency telephone list
  • General emergency procedures
  • Activy specific emergency procedures
  • Fall protection plan

Appointments and Responsibility

Commonly used documents are pre-selected in your recommended index. The appointment and responsibility templates includes standard text that you can easily customise to suit your appointments if needed.

Non-construction templates are also available. Or create your own.


Storage of personnel documents. Reminders are set for expiring documents. Always available and easily accessible

  • Personal detail
  • Position in company
  • Contact details
  • Next of kin details.
  • Copy of ID
  • Medical certificates
  • Training and competency register
  • Clothing sizes
  • PPE Register
  • Health and safety meeting minutes
  • Man-hours register
  • Warning letters issued
  • Employee training certificates

Policy, Plans and Procedures

80+ Plans and Procedures included. Sample master plan documents are supplied. Use as is, or replace with your own. Edit to suit. A few examples:

  • Health and safety policy
  • Health monitoring policy
  • Worker engagement policy
  • Environmental plan
  • Waste management plan
  • Traffic management plan
  • Quality control plan
  • Training plan
  • Hazard review
  • Safety training porocedure
  • Contractor management procedures
  • Contingency Plan / Business Continuity
  • Implementation plan
  • Hygiene plan
  • Fatigue management plan
  • Site supervision plan.
  • Plus Add your own.

Emergency Management

Preparations for an Emergency. Reminders are set for expiring documents. Always available and easily accessible

  • Emergency plan and procedures
  • Hazard management procedures
  • Emergency route layout
  • Activity specific emergencies
  • Placing safety signs
  • Site evacuation procedures
  • Plus Add your own.

Hazards and Risk Management

Identify hazards and set up procedures to reduce or eliminate the risk. Reminders are set for expiring documents. Always available and easily accessible.

  • Hazard / Environment site inspection
  • Risk assessment plan
  • Risk monitoring plan
  • Risk assessment review plan
  • Method statements
  • Fall protection plan
  • Risk assessments
  • Risk assessment builder
  • SOP – Safe Operating Procedures
  • SWP – Safe Work Procedures
  • Summary of control measures

  • Plus Add your own.

Incidents and Accidents

Incident and Accident Reporting and Process. Reminders are set for expiring documents. Always available and easily accessible.

  • Incident & Accident register
  • Incident and accident investigating procedure
  • Incident investigation
  • Near miss report
  • Photo records of incidents
  • Incident and accident reporting procedure

  • Incident report summary
  • Incident classification
  • Plus Add your own.

Acts and Regulations

A complete copy of the Act or link to download.

  • Occupational Health and Safety Act
  • Construction Regulations
  • GSR – General Safety Regulations
  • COID Guide
  • GMR – General Machinery Regulations
  • Asbestos Regulations
  • POPIA Act
  • Electrical Regulations
  • Ergonomic Regulations
  • Disaster Management Act (Covid-19)

Hazardous Substances

A hazardous substances register allows for the storage of unlimited listed items

  • Hazardous Products and Substances Register
  • Hazardous chemical inventory
  • SDS Links and storage
  • Categories & References

Training and Induction

Reminders are set for expiring documents. Always available and easily accessible.

  • Training and competency register
  • Attendance register
  • Site rules
  • Worker handbook
  • Construction site induction arrangements
  • Workplace induction forms
  • Visitor attendance register
  • Training register
  • Pre-start meeting forms
  • Safety induction meetings
  • Site briefing and toolbox talks
  • Workplace training report for individuals
  • Management meetings

Toolbox Talks Safety Training

A wide range of Toolbox Talk discussion guides is available.

  • 40+ Available
  • Plus ADD your own.
  • 10-minute training sessions
  • Sign sheets for workers to acknowledge training
  • Store training diagrams
  • Store training pictures


Registers and Recording of Equipment. Print and record data on a monthly or weekly basis. Always available and easily accessible.

  • PPE Issued register
  • Tools and equipment register
  • First aid box – minimum requirements
  • First aid – Treatment register
  • Ladder register
  • Safety harness training register
  • Barricade register
  • Vehicle registers
  • Daily plant register
  • Fire extinguisher training register
  • Fire fighting equipment register

Inspections and Checklists

A wide range of inspections and checklists. Edit existing or build your own.

  • Health and safety inspection
  • Site inspection
  • PPE Inspection
  • First Aid
  • SHE Rep inspection
  • Covid-19 Symptoms check
  • Hot works permit
  • Safety harness inspection
  • Hand tools
  • Ladder
  • Portable power tools
  • Electric drill inspection
  • Grinders
  • Welding equipment
  • Compressor
  • Jackhammer
  • Power generator
  • Formwork
  • Scaffold
  • Excavation
  • Housekeeping
  • Environmental
  • Stacking and storage
  • Vehicle inspections
  • Toilets
  • Distribution boards
  • Vehicles
  • Motorised plant
  • Trailer
  • Compactor
  • Skid-steer (Bobcat)
  • Brush cutter
  • Chainsaw
  • Line trimmer
  • Wood chipper
  • Plus Add your own.

Operational Management

Manage vehicles, tools, equipment, plant, machinery, and vehicles.

  • Service Records
  • Photo Records
  • User details
  • License and registration
  • Renewals
  • Calibration records
  • Checklists
  • Internal Safety Audits
  • Company document storage
  • Plus Add your own.