Build a SSSP Quickly
Once setup, you can build a SSSP in minutes, rather than hours.
SSSP – Site Specific Safety Plan
A SSSP, or Site Specific Safety File, is part of your company’s Health & Safety Management Program. It demonstrates to your clients and principal contractors that you have taken suitable precautions to ensure that the health and safety of your employees, nor any other person, is going to be negatively affected by the actions of your staff on site.
The information contained must only refer to the activities of that project only – That is why they call it ‘Site Specific’. It is not a generic document.
This is also different from a “Company Safety Management System” (SMS) – which is all about day-to-day safety systems within your company – there is different software for that.
A Safety File contains many different documents, which all fulfil the requirements of the Health and Safety Act.

About the content
The regulations do not tell us what a Health and Safety File must look like, so we have built Zardocs around what is considered ‘common practice’ – we provide all the documents commonly used, as well as many that are used for different activities.
These documents will assist you in keeping details up-to-date and relevant.


OHS – Occupational Health and Safety – OSH / SHE / SHEQ / SHERQ
The Occupational Health and safety act is a worldwide initiative to reduce or eliminate accidents in the workplace. Our Zardocs Safety Software creates a detailed Safety Management System which allows you to keep your company compliant with the least amount of effort. Effective compliance and systems prevent penalties by principal contractors and Government agencies, and our job is to help you achieve this
Zardocs SSSP Modules
Discover Zardocs’s Health and Safety File modules with over 500 customizable templates to choose from.
Our templates are tailored to meet the specific needs of your activity, ensuring you only select the documents that are relevant to your project.
Our team is available to guide you every step of the way, ensuring you have the right templates for your project.
Project Documents
All your project-specific documents. Choose a project from your selection of past projects and simply edit and update as required.
- Project name
- Scope of work
- Project address
- Responsibilities
- Emergency lists
- Insurances
- OHS Policy
- SSSP Agreement
- Health and safety management plan
- Incidents
- Hazardous substances register
- Hazard register
- JSA, T/A, SWMS
- Contractors
- Emergency procedure
Appointments and Responsibility
Commonly used documents are pre-selected in your recommended index. The appointment and responsibility templates includes standard text that you can easily customise to suit your appointments if needed.
Non-construction templates are also available. Or create your own.
Personnel
Storage of personnel documents. Reminders are set for expiring documents. Always available and easily accessible
- Personal detail
- Position in company
- Contact details
- Next of kin details.
- Copy of ID
- Medical certificates
- Training and competency register
- Clothing sizes
- PPE Register
- Health and safety meeting minutes
- Man-hours register
- Warning letters issued
- Employee training certificates
Policy, Plans and Procedures
80+ Plans and Procedures included. Sample master plan documents are supplied. Use as is, or replace with your own. Edit to suit. A few examples:
- Health and safety policy
- Health monitoring policy
- Worker engagement policy
- Environmental plan
- Waste management plan
- Traffic management plan
- Quality control plan
- Training plan
- Hazard review
- Safety training porocedure
- Contractor management procedures
- Contingency Plan / Business Continuity
- Implementation plan
- Hygiene plan
- Fatigue management plan
- Site supervision plan.
- Plus Add your own.
Emergency Management
Preparations for an Emergency. Reminders are set for expiring documents. Always available and easily accessible
- Emergency plan and procedures
- Hazard management procedures
- Emergency route layout
- Activity specific emergencies
- Placing safety signs
- Site evacuation procedures
- Plus Add your own.
Hazards and Risk Management
Identify hazards and set up procedures to reduce or eliminate the risk. Reminders are set for expiring documents. Always available and easily accessible.
- Hazard / Environment site inspection
- Risk assessment plan
- Risk monitoring plan
- Risk assessment review plan
- Method statements
- Fall protection plan
- Risk assessments
- Risk assessment builder
- SOP – Safe Operating Procedures
- SWP – Safe Work Procedures
- Summary of control measures
- Plus Add your own.
Incidents and Accidents
Incident and Accident Reporting and Process. Reminders are set for expiring documents. Always available and easily accessible.
- Incident & Accident register
- Incident and accident investigating procedure
- Incident investigation
- Near miss report
- Photo records of incidents
- Incident and accident reporting procedure
- Incident report summary
- Incident classification
- Plus Add your own.
Acts and Regulations
A complete copy of the Act or link to download.
- Occupational Health and Safety Act
- Construction Regulations
- GSR – General Safety Regulations
- COID Guide
- GMR – General Machinery Regulations
- Asbestos Regulations
- POPIA Act
- Electrical Regulations
- Ergonomic Regulations
- Disaster Management Act (Covid-19)
Hazardous Substances
A hazardous substances register allows for the storage of unlimited listed items
- Hazardous Products and Substances Register
- Hazardous chemical inventory
- SDS Links and storage
- Categories & References
Training and Induction
Reminders are set for expiring documents. Always available and easily accessible.
- Training and competency register
- Attendance register
- Site rules
- Worker handbook
- Construction site induction arrangements
- Workplace induction forms
- Visitor attendance register
- Training register
- Pre-start meeting forms
- Safety induction meetings
- Site briefing and toolbox talks
- Workplace training report for individuals
- Management meetings
Toolbox Talks Safety Training
A wide range of Toolbox Talk discussion guides is available.
- 40+ Available
- Plus ADD your own.
- 10-minute training sessions
- Sign sheets for workers to acknowledge training
- Store training diagrams
- Store training pictures
Registers
Registers and Recording of Equipment. Print and record data on a monthly or weekly basis. Always available and easily accessible.
- PPE Issued register
- Tools and equipment register
- First aid box – minimum requirements
- First aid – Treatment register
- Ladder register
- Safety harness training register
- Barricade register
- Vehicle registers
- Daily plant register
- Fire extinguisher training register
- Fire fighting equipment register
Inspections and Checklists
A wide range of inspections and checklists. Reminders are set for expiring documents. Always available and easily accessible.
- Health and safety inspection
- Site inspection
- PPE Inspection
- First Aid
- SHE Rep inspection
- Covid-19 Symptoms check
- Hot works permit
- Safety harness inspection
- Hand tools
- Ladder
- Portable power tools
- Electric drill inspection
- Grinders
- Welding equipment
- Compressor
- Jackhammer
- Power generator
- Formwork
- Scaffold
- Excavation
- Housekeeping
- Environmental
- Stacking and storage
- Vehicle inspections
- Toilets
- Distribution boards
- Vehicles
- Motorised plant
- Trailer
- Compactor
- Skid-steer (Bobcat)
- Brush cutter
- Chainsaw
- Line trimmer
- Wood chipper
- Plus Add your own.
Operational Management
Manage vehicles, tools, equipment, plant, machinery, and vehicles.
- Service Records
- Photo Records
- User details
- License and registration
- Renewals
- Calibration records
- Checklists
- Internal Safety Audits
- Company document storage
- Plus Add your own.